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Ramping up the copy/paste technicque


Now that you have had some time to practice your Copy/Paste technique, let's ramp it up a bit.

Let's say you have a dandy little graphic image saved as a part of a document in Word, and you'd like to create a flyer with the same image at the top. Only problem is, you can't find the original graphic file to insert into your new document. Now what?

With Copy/Paste, you can simply "borrow" the graphic from the original document. Open the document, click anywhere on the graphic image and Copy. This places the image in the area of memory of the computer called the Clipboard. You can then create a new document, or open an existing one, move your keyboard cursor to the position you have selected for the image, and Paste. Viola! An exact copy of your graphic image is now in the new document. If you want to reposition the image, you can use Cut and Paste to move it around.

Remember, there are multiple ways to Copy/Paste. You can select the desired function from the Edit menu; utilize the shortcut icons at the top of the window on the standard toolbar; right click for menu options; or use the keyboard shortcuts. (See my last article in the November 24 edition of the River Journal for details.)

Let's also say that there are some people who would rather be notified by email instead of receiving your flyer. Not a problem. You can simply use Copy/Paste to send as much or as little of the flyer as you would like via email.

Finish your flyer in Word. Decide how much of the flyer you would like to include in your email and highlight your selection. Copy your selection. Then open and address your email. Click in the body of the email and Paste. The selection you chose to Copy from your flyer in Word has now become the content of your email. 

If you would like to send the entire contents of your Word document, a quick way to highlight the entire document is with the keyboard shortcut for Select All: [Ctrl] + [A]. Then Copy/Paste into the new location.

Keep in mind that the email message may not retain the same layout as the flyer because of your email settings. (Depending on your settings, you also may or may not be able to include graphic images in the body of your message.) You can always Copy/Paste small text selections at a time, instead of all at once, and reformat the message for your email layout. It will take a little more time, but not as long as having to retype all the content again.

Once I'm in my email program, I can't resist checking for any new messages. Folks are always passing on all kinds of useful, and useless, information. But let's say that on this day, a new email has arrived with the most inspirational message you have ever read, and you want to preserve it for yourself and friends. It is not forever locked in the email Inbox. If you use Copy/Paste, you can bring it to Word where you can enhance it, add graphics, print it on parchment paper and frame it for gifts…. and free it to become all it was intended to be! Or at least, that is what I would be inclined to do. But I digress.

Use the same technique we used to copy your flyer to email, only in reverse. Click in the body of the email. Select All. Copy. Open a Word document. Paste. Then work your magic on the text in Word. You can clean it up from all those annoying forwarding marks… you know… >>>>>>> ad infinitum. Change the fonts, add color, insert clipart, word art, and a border. Incredible!

There are a myriad of uses for the Copy/Paste technique. Next issue, we'll use it to help you organize the files on your hard drive.

Melody Martz owns Computer Help, a business and personal resource for those times when “you don’t know what you don’t know.” Reach her at 208-290-2924 or email her at melody(at)netw.com


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Melody Martz

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